Event Staff Scheduling Software for Teams & Volunteers
BeThere helps teams organize event sign-ups, track coverage, manage communication, and measure participation—all in one place.
BeThere is built for teams that run events
From volunteers to event staff, BeThere makes scheduling and coordination simple.
Schools & Universities
Volunteer scheduling software and event coordination tools for student organizations, mascots, campus events, orientations, performances, and volunteer programs.
Catering & Hospitality
Coordinate banquet crews, servers, and hospitality staff with flexible event scheduling software built for fast-moving teams.
Marketing Teams
Event staff management software for marketing teams, brand ambassadors, street teams, and promotional events. Coordinate sign-ups, track coverage, and keep your team aligned.
Performance Groups
Coordinate gigs, rehearsals, performances, backstage crews, and volunteer teams with flexible scheduling tools.
Nonprofits & Community Groups
Manage volunteer sign-ups, roles, event coverage, and communication for outreach events and community programs.
Church Volunteer Scheduling
Coordinate assignments, service projects, activities, and volunteers while keeping communication in one place.
You schedule.
Your team members sign up.
BeThere is not like any other shift-scheduling app. Instead, you create events and roles, and your team signs up for what works for them. It replaces group chats, spreadsheets, and last-minute messages with one flexible way to coordinate people-based events.
Because it's fully customizable, it works for any team that runs events–from catering crews and sports marketing teams to performance groups and event staff.
Everything you need to manage event staff and volunteers
Organize assignments, communicate with your team, and understand participation without piecing together several different tools.
Know what’s covered right away
Use a color-coded, filterable calendar to instantly spot open roles, filled positions, and upcoming staffing needs.
In-app messaging for every event
Keep event conversations organized and give volunteers the information they need in one place.
Stay in the loop
Make sure no one misses an update with reminders and event notifications.
Track participation
See who is showing up, how often they participate, and where your team needs additional support.
A simpler way to coordinate every event
Watch how BeThere makes organizing volunteers and event staff effortless.
Are you going to BeThere?
Create events, assign roles, send updates, and keep your team aligned in one beautifully organized platform.